Commission checks and matching
When a manufacturer's commission check arrives, match it to the invoices it pays for.
How do I match a manufacturer's commission check to invoices?
- Press Apply a payment and pick the manufacturer.
- Type what the statement says: the total, the check number and the check date.
- Tick the invoices the check covers. Each fills in what was owed; change the amount if they paid less.
- When the difference at the bottom reaches zero, apply the payment.
Good to know
- An invoice paid short goes on hold with the rest still owed, so the shortfall is never forgotten.
Where to find it
- Commissions › Payments — try it in the demo (opens in a new tab)
Read the video transcript
When a manufacturer's commission check arrives, you match it to the invoices it pays for. Every check you have applied is listed here, with how much of it went to invoices. Bremer Safety sent a check for $458.86. Press Apply a payment.
A check always comes from one manufacturer, so pick Bremer first. Type what the statement says: the total, the check number and the check date. The bar at the bottom shows the target. The difference has to reach zero before you can save.
Now tick the invoices the check covers. First, the Great Lakes invoice we entered earlier. It fills in the full $283.86 that was owed, and says it will be paid in full. The statement also pays Springfield's invoice — but only $175 of the $190.31 we expected.
That invoice goes on hold with $15.31 still owed, so the shortfall is never forgotten. The difference is now zero, so the check is fully accounted for. Apply the payment. Back on the list, search for the check number.
The whole $458.86 is applied to two invoices. And on the Invoices screen, the Great Lakes invoice now shows as paid. Paid invoices drop off what we are owed. The short one stays there until the rest comes in.